B3. Composition of the Leadership Board: Change to Clause 6 Governance (Organisation) b. Leadership Board (Vorstand)

Proposed new version:
The following general principles apply for the composition of the leadership board:
– In line with advancing the goal of global reach of the ITD Alliance and the aim of maximising diversity and inclusion on the Leadership Board, seven positions on the Leadership Board are reserved for members from the Global South; if these positions are not filled, they will remain vacant until the next General Assembly;
– The host institution(s) of the secretariat has(have) the right to delegate one board member.
– The board aims to maximize diversity and inclusion in composition, defined in our diversity statement.

Support: 35, Do Not Support: 1, Abstain: 1 Percent support: 95%

B4. Who can vote: Clarification for Clause 6 Governance (Organisation) a. General Assembly (Generalversammlung)

Proposed change: a. General Assembly (Generalversammlung)
NEW TEXT IN ITALICS: The assembly will decide by majority vote. In order to approve or change the bylaws or to terminate the ITD Alliance, a qualified majority of 2/3 of the members present at the general assembly is needed. Only individual members of the ITD Alliance can vote; this includes the individuals nominated as “persons to receive benefits” by institutional members. Each individual has one vote. A minimum of 1/5 of the total number of members have the right to request an extraordinary meeting of the general assembly.

Support: 37, Do Not Support: 0, Abstain: 0 Percent support: 100%

B5. Voting process: Clarification for Clause 6 Governance (Organisation) a. General Assembly (Generalversammlung)

Proposed change: a. General Assembly (Generalversammlung)
NEW TEXT IN ITALICS; DELETIONS STRUCK THROUGH: The assembly will decide by majority vote, except when motions concern approval or change to the bylaws or terminating the ITD Alliance, in which case support from 2/3 of those voting is required.. In order to approve or change the bylaws or to terminate the ITD Alliance, a qualified majority of 2/3 of the members present at the general assembly is needed. A minimum of 1/5 of the total number of members have the right to request an extraordinary meeting of the general assembly.

Support: 37, Do Not Support: 0, Abstain: 0 Percent support: 100%

B6. President’s term: Clarification for Clause 6 Governance (Organisation) b. Leadership Board (Vorstand)

Proposed change b. Leadership Board (Vorstand)
NEW TEXT IN ITALICS: The Leadership board consists of 9-15 board members. Members of the Leadership Board, including the President, are elected by the general assembly for a period of 2 years. They can be re-elected for a maximum of 3 continuous terms. After reaching the maximum number of terms, re-election is possible after a break of 1 term.

Support: 36, Do Not Support: 0, Abstain: 1 Percent support: 97%

Comments

Six comments were made by four respondents

On B1.  Lifetime membership (2 comments)

• Lifetime membership awards are good incentive
• Maybe we can think of some financial contributions. For example: AGU’s [American Geophysical Union] Lifetime  For those who wish to make a one-time payment of regular membership dues. $750-$1,500/one-time fee (prorated by age)

On B2. Ex-officio member (1 comment)

• Africa should be adequately represented

On B3. Composition of the Leadership Board (2 comments)

• As an institutional member, we feel this change in its suggested form works too much against the interests of institutional members, and therefore we cannot support it as it is. However, we do understand the need to and support the aim for increasing diversity. If this motion is not approved as is, we would be happy to move forward with a revised version where the Clause 6b would reserve a smaller quota for members from the Global South (e.g. 1/3 of the positions) and a similar quota would be reserved for institutional members. With the rest of the positions filled freely according to expressed interests, we feel this would ensure a balanced composition of the Leadership board.
• Its wonderful to dedicate reserved members to global south.

On B6. President’s term (1 comment)

• Although I would erase the reelection after a period break

Notes on who voted

• 39 voting forms were received, one was a duplicate and one was from a non-member and these were not counted.
• One institutional member had two people who cast votes; the votes were identical and both were counted.
• One individual associated with an institutional member voted early (before the voting period was opened) by e-mail. Although these votes were not counted, they supported all six motions.

Of the 37 eligible votes from the 429 individual and institutional members of the ITD Alliance:

• 15 were from institutional members and 22 were from individual members
• 15 were from people who hold one or more positions with the ITD Alliance eg Leadership Board member, working group coordinator, regional network coordinator
• 3 were from individual members who have been granted fee waivers
• The geographical distribution of votes was as follows:
  • Europe and UK: 16 (from 8 countries) (43% of votes; 55% of members are located in Europe and the UK)
  • US and Canada: 6 (16% of votes; 11% of members are located in the US and Canada)
  • Asia: 5 (from 4 countries) (14% of votes; 8% of members are located in Asia)
  • Sub-Saharan Africa and Middle East and North Africa: 5 (from 4 countries) (14% of votes; 6% of members are located in Sub-Saharan Africa and Middle East and North Africa)
  • Oceania: 3 (from 1 country) (8% of votes; 15% of members are located in Oceania)
  • Latin America: 2 (from 2 countries) (5% of votes; 6% of members are located in Latin America).

Thank you to members who voted and engaged in discussion during the General Assembly meetings.